Real Estate Document Creation and Management Made Simple and Convenient

Anyone who has dealt with real estate transactions knows that it comes with quite a bit of bureaucracy. You need to draw up contracts and handover-acceptance reports. Creating documents in Word and then printing them out, transporting them to the property, and later archiving them in folders is a thing of the past. So what should you do?

One good solution for creating and managing documents is offered by the Akt.ee web environment. Let's find out from the company's representative Mart Tammoja what it's all about and how it can help make life simpler and more organized.

What is Akt.ee and how did it come about?

Akt.ee is primarily designed to provide a convenient way to create and manage property handover-acceptance and condition reports in one environment.

We have been operating in the real estate sector under various brand names since 1992. However, for the last 15+ years we have been mainly engaged in rental property management and administration. Those who have dealt with this more know how much paperwork comes with each transaction and how time-consuming it can become.

I felt the need for a systematic approach to creating and sharing reports with clients. On the other hand, a properly and correctly drafted report also serves as the basis for resolving potential disputes later on and for claiming compensation for damaged items. The idea for creating Akt.ee thus arose primarily from my own need, but we see that it could become a useful tool for others as well.

Who is Akt.ee's service designed for?

Akt.ee is primarily aimed at those who deal with real estate on a daily basis, including rental property investors and real estate brokers. However, we do not limit our service to just them. We have also thought about private individuals who may only deal with renting out their apartment once a year or so. But it is precisely these people who struggle most with properly drafting a handover-acceptance report.

Akt.ee is also a useful tool for those who want to sell their property without using broker services. All reports available in our environment comply with applicable legal regulations and are legally acceptable by both notaries and other relevant officials.

Is the environment easy to use?

For us, user convenience is paramount. The handover of rental property or the sale must take place in a trustworthy environment, and if creating a handover-acceptance report is too time-consuming and technically complex, then it simply doesn't work.

Anyone can use the service. To get started, select a form that matches the content of the transaction. For brokers, the process is simplified by having the report pre-filled and company details added. If needed, you can upload photos of the property, readings, and items directly from your phone and have them automatically added to the form.

Once the form is filled out, you can download it as a PDF file and send it to all parties for review and digital signature. To ensure the service works as conveniently and securely as possible, we collaborate with Dokobit. This allows you to sign documents using all common methods – SmartID, ID card, Mobile ID.

All these processes can be done on your mobile device, eliminating the need for computers and paper documents.

All documents are saved under your user account and we retain them until the account is deleted. The volume of report creation is unlimited. For real estate offices, internal access to documents is ensured for all colleagues, which makes information exchange more efficient.

For private individuals who rent out their apartment long-term, we recommend making inspection visits from time to time and creating a current rental apartment condition report, which is also available on the site. This helps keep an eye on the apartment and record any damage that occurs in a timely manner.

Summarize the main values of Akt.ee for users

In short, using the Akt.ee environment allows you to:

• quickly draw up compliant and legally correct documents, using only your mobile phone or tablet,
• save time,
• make apartment or house handover client-friendly and professional,
• operate in an environmentally sustainable and paperless manner,
• keep all reports in one place and accessible to all parties involved.

Are you planning additional services in the future?

Certainly, we will continue to work on product development.

In the near future, we plan to add covered work reports to the environment for construction companies. This will provide a convenient way to create a detailed report of work performed and equipment used on site and add an assessment of the covered work's compliance with applicable requirements and the construction project. The report can be easily signed by both the contractor and the supervisor.

In addition, we have other exciting plans, but we'll save talking about those for the future.